How to Keep Your Documents Safe on Mobile Devices

PRESS RELEASE
Published March 5, 2024

Nowadays, we're used to utilizing smartphones as our personal assistants, entertainment hubs, and even financial managers. The latter is especially true because these pocket-sized devices now double up as remote workstations. It's common to do business from our phones while on the go. Consequently, we readily entrust our digital documents to mobile devices, rarely thinking of the consequences. At the same time, the rise of digital threats is higher than ever, so we must arm ourselves with robust tools to safeguard our sensitive information. So, when working with confidential documents on our phones, we need to think of ways to protect them. An excellent solution would be to employ a powerful scanner app to streamline document scanning and editing and protect data. But when choosing such an app, it's important to make sure it offers several security measures.

Does the App Have PIN Protection?

Protecting your files locally is of the utmost importance, as that's the first line of defense. Imagine someone getting hold of your unlocked mobile device. In this case, you'll want at least the most straightforward approach to safeguarding your data, i.e., PIN protection. If a scanner app you've chosen has the feature of locking itself with a user-generated PIN, you can already feel at least partially safe.

Luckily, PIN codes for mobile apps are quite widespread, especially when it comes to protecting personal data. Various communication platforms, media storage apps, and file managers often contain this functionality by default. Similarly, a scanner app equipped with PIN protection adds an extra layer of security. It allows you to lock your entire library of confidential documents from unauthorized access.

Can You Lock PDF Files Individually?

Unfortunately, the most basic functionality isn't always a cure-all, so you should look for additional ways of protecting confidential data. When using a scanner app, you'll often find yourself making digital copies of important documents and saving them as PDF files. As a result, they may contain information that should stay hidden from public view. In this case, look for an app that allows you to lock any individual file with a separate PIN.

This way, various documents, such as a page from a fiction book and your confidential PDF files, can happily coexist within a scanner app's ecosystem. You can leave some files freely accessible and protect others with a PIN combination. As a result, you won't need to worry if someone taps on the wrong document.

Can the App Offer Additional Security Measures?

There's no such thing as being too safe, considering how valuable the information contained in digital documents may be. That's why the next step in protecting your data would be to look for exclusive security features. One such approach is a designated Safe folder, which needs a different code to be accessed. Not every scanner app on the market can offer this functionality. However, if you're persistent enough in your search for the right software, you'll eventually get there.

But what's so special about a Safe folder? If the device's lock screen and the app's PIN protection have been bypassed somehow, all data stored in this designated folder will remain safe. Additionally, some apps allow you to make this folder invisible. A rare but remarkable feature of a scanning app is a decoy folder, which appears after a different code is entered and serves as a clever distraction in case you're ever asked to show the contents of a folder you'd prefer remain private. You can populate this decoy with deceivingly important documents, keeping genuine ones in the Safe folder.

Is There Remote Device Access?

Evidently, if your mobile device falls into the wrong hands, there isn't much left you can do. You can only hope that all existing layers of protection will suffice to keep your data safe, but just hoping isn't enough. You need to be confident your documents are reliably protected. You should opt for a scanner app that contains the functionality of last resort--remote access to the compromised device.

In most cases, remote access works the same way. Once you log into your account on a different device, you can terminate the session on the lost one. In a scanner app, this feature allows you to wipe all locally stored data. This action also results in logging off once the app deletes all information, leaving the scanner app empty and seemingly unused. Obviously, this feature should only be used when nothing else can be done to retrieve local data. That's also a reason to rely more on a secure cloud than local storage.

Is There Secure Cloud Storage?

Most modern scanner apps allow you to store your scanned documents using reputable cloud storage providers. When picking a scanner app, look for the one offering Amazon Web Services support. AWS is probably the first candidate to come to mind when thinking of the best cloud service. It's renowned for its stringent security measures, offering individuals and companies a highly secure environment to store their data.

An app that uses AWS as its cloud storage of choice ensures that users' documents remain protected against unauthorized access or data breaches. Basically, it's safer to upload all your documents to a cloud than to store them locally on your mobile device, using a scanner app solely as an access point. If NASA and MI6 rely on AWS, so can you.

In conclusion, having a scanner app on your device is an excellent everyday solution for handling digital documents. Its basic functionality allows you to scan everything on the go, keep all data in one place, and edit it however you want. Also, an excellent scanner app can protect your confidential information in several ways, but you'll need to make sure the software includes various security features. With such a robust solution in your mobile toolkit, you can embrace the convenience of handling digital documents without compromising data security.

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Globe PR Wire