With over 6.7 billion AI-generated emails being sent daily, artificially created texts are much easier to find. However, these often badly phrased messages can annoy the recipient, meaning that the core message is lost.
Spotting AI-generated emails involves looking for overly formal, formulaic language, a lack of personal anecdotes, and perfectly structured text that feels robotic. Key red flags include vague, generic content (e.g., “some have said”), repetitive phrasing, immediate calls to action, and suspicious links.
To help recognize the main signs of AI emails and get better at writing them, the firm Linkee has provided some pointers and warnings on artificial intelligence writing style. For business readers, this could improve emails and avoid them going directly into a spam folder.
“AI-generated emails are sent more and more. In the last year, we noticed that around 70% of partnership texts are written by AI,” Vahan Poghosyan, CEO and Co-Founder of AI link-building software company Linkee has told Digital Journal.
Poghosyan adds: “To deal with so many AI emails, we developed a system that spots generated texts, so we don’t spend as much effort and time on them. Using it, we save 1-1.5 hours a day on email communication.”
The most common phrasings used by AI
Overly Formal Greetings Are Used By AI
Those old email openers like “Dear Sir or Madam” and “I hope this message finds you well”? They’re basically AI signatures now. Language models have clung on these phrases so heavily that they’ve lost their impact in real communication. The thing is, AI can replicate polite formalities all day long, but it can’t fake genuine sincerity and that’s what actually matters in modern emails.
Want your message to land? Use someone’s actual name and get to the point. Skip the fluff.
Artificial Intelligence Puts Too Many Transition Words In Your Texts
AI tends to over-explain everything, and it shows. Even when you’re writing on your own, loading up your text with “moreover,” “furthermore,” and “additionally” makes it sound like a robot wrote it. These connector words are supposed to help clarity, but artificial intelligence uses them so much that they’ve become red flags.
Another risk shows up when that same smooth, confident language is paired with missing details.
Experts say the better move is to let your text flow naturally; your ideas should connect without needing to announce every transition.
To compose an optimal message, it is best to avoid AI-generated generic phrasing.
Supportive Language Is Too Scripted To Sound Natural
ChatGPT and other language models use supportive phrases that appear too fake. Phrases like “kindly let me know” or “don’t hesitate to reach out” show up constantly in AI-generated text.
Experts warn that LLMs use these phrases 287% more often than real people do, making them instant red flags for automated writing.
In the world of marketing, email offers have increased 55% in the last year or two, but the quality has not followed. The risk is with producing ‘soft spam’. To fix this, some marketing firms assign every incoming message a relevancy score based on predefined AI email parameters.
