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article imageAvoiding time killers, improving time management with software

By Andrew Moran     Feb 26, 2013 in Business
Houston - If you work in an office you probably have a long list of time-wasters that fill your workday. In a world of constant emails, the ability to surf the web on your smartphone and non-stop Facebook updates, it's pretty easy to fail at time management skills.
Benjamin Franklin once said, “Time is money.” This couldn’t be truer in our modern world, where workers hang around the water cooler talking about last night’s football game, the latest tech gadgets from Apple or gossip regarding the recently hired personal secretary to the CEO.
No matter what position you may hold at an office – clerk, senior manager, marketing accountant or administrative assistant – it’s pretty much safe to say that you could, at minimum, increase your time management skills. Although a lot of experts say it’s difficult to manage your time when you work from home unsupervised, it’s common to lack in these pertinent skills at the office supervised.
The Wall Street Journal reported last month of an online survey of 1,400 senior executives and only 52 percent said they were allotting their time that matches the company’s needs and priorities. Thirty-two percent responded that they were somewhat or very dissatisfied and about 10 percent were neither satisfied nor dissatisfied regarding their time allocation.
The study also placed employees into four categories: online junkies, schmoozers, cheerleaders and firefighters.
“Time is one of the most precious and undermanaged resources at a company, and it seems to be getting more so,” said Aaron De Smet, a principal at McKinsey’s Houston office and co-author of the report, in an interview with the news publication. “We’re just piling on more and more and more.”
According to an infographic presented by OfficeTime.net, the top 10 time killers are emails, Internet surfing, watching television, procrastination, meetings, non-business related conversations, travel time, social networking, smartphones and texting and dealing with bureaucracy (red tape).
Offices are now implementing time trackers, a method used to know how employees are using their time, assist in the plight to be more productive and provide improved invoicing and revenue. This can be done with a scheduler on paper or using applications such as OfficeTime.
Another application that is being utilized in the office nearest you is iOffice, a real-time software application that aids office, facility and business managers run their workforce more efficiently, smoother and all around smarter.
Founded in 2000 and based in Houston, Texas, there are nine aspects involved with iOffice Corp. and each of the modules are easy to use: space management, track moves, facility maintenance, track assets, monitor supplies, track visitors, manage files, mailroom management and mange copy and print.
Customers have lauded at how simple the integrated workplace management application is to use and those implementing the software to submit a request, transfer an employee or map the future do not have to be computer specialists. Despite the software’s simplicity, which is employed by Fortune 1000 companies, it’s a powerful piece of software that can transform offices.
It is projected that more businesses are going to deploy such software. Founders of iOffice say at least one million companies qualify for such software and only as little as five percent take advantage of similar applications – at least 70,000 people use iOffice daily. The rest just use spreadsheets.
Instead of workers putting up do not disturb signs, perhaps more and more offices will apply these types of software in the very near future.
More about time management, Office, ioffice corp, internet surfing, Business
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